Permit Coordinating is a vital component of the building industry.
The role is primarily responsible for managing the administration of all relevant documentation required to obtain building permits for a varied mix of construction projects in accordance with industry standards and regulations.

The Permit Coordinator will work as a liaison between the building company, relevant authorities, consultants, and clientele to ensure all building permit documentation is obtained, consolidated, and presented to building surveyors for each project concurrently.

The Permit Coordinator will be required to balance competing demands over multiple projects at any one time to ensure build permit deadlines are achieved. For this reason, prompt and informative decision-making skillsets, problem solving attributes along with time and project management capabilities are all integral elements that a candidate will need to demonstrate within the role.

Quite naturally, permit coordination plays an integral role in the successful delivery of a construction project which intern plays a key role in the success of the business.

Key Responsibilities

• Management of Pre-Construction Commencement alongside the Contract Administrator.
• Order and review relevant MCP, Covenants or Titles/Plan of Subdivision from Land Victoria.
• Order Property Service Information as required with relevant council and service authorities.
• Order all Geotechnical, Surveyor & Compaction reports as required.
• Coordinate Pre-Construction site inspections with the Construction team.
• Complete Asset Protection applications for all properties with relevant councils.
• Coordinate site clearing with clientele if required.
• Coordinate Preliminary and Final working drawings with the Design team.
• • Coordinate Structural and/or Civil Engineer for all jobs where required.
• • Coordinate Energy Rating reports.
• • Coordinate Council, Authority, or Developer Approval applications including but not limited to Build Over Easement, Report & Consent & Town Planning.
• Coordinate Building Permit applications through to approval and release.
• Coordinate client Colour Selection appointments where required.
• Manage the return of all relevant documentation for Estimating to commence.
• Assist in subdivision applications where required.
• Manage document filing and naming conventions in line with company requirements.
• Maintain Build Permit report updates for key stakeholders.
• Answer business telephone calls where required.• Provide general administration support where required.

About you

To be successful in the role you will possess:

• Completion of a diploma or an equivalent combination of relevant experience and/or education and training.
• Min 2 years demonstrated working experience within the Victorian residential building industry undertaking permit applications, working with Building Surveyors, Authorities, and local Councils.
• Demonstrate thorough knowledge of the Build Permit application process and requirements.
• Demonstrated ability to effectively plan and organise, showing initiative excellent time management skills and strong attention to detail with limited supervision.
• Excellent interpersonal and written communication skills and project standards with the ability to draft formal correspondence, as well as build and maintain effective working relationships with key stakeholders.
• Strong degree of problem-solving skills in addition to the provision of sound judgement when decision making is required.
• Excellent computer skills and competency in a range of software packages including Click Home and Microsoft Office suite.